Parish Hall Guidelines

Parish Hall Guidelines

The following may use the Holy Family Parish Hall at no cost, but donations to defray utility expenses are requested of non-parish organizations:
• Recognized parish organizations/event
• Diocesan groups with pastor’s approval
• Local neighborhood associations with pastor’s approval
• City and county government agencies for public meetings

The hall is available for rent by registered, active, tithing parishioners for private family celebrations, such as receptions, anniversary parties, birthday celebrations, showers, etc., with the pastor’s approval for a fee.

The parish hall is not available for:
• Political rallies or candidates
• Rental by non-parishioners
• Commercial purposes

Reservations: Contact business manager Marie Relic at 436-9200, ext. 21, for availability. Parish events receive priority scheduling. The hall will be available for rental functions after parish needs are met and the annual parish calendar is complete. It will not be reserved until rental agreement is completed and returned with damage deposit. The rental fee is due and payable two weeks prior to the event. Rental agreements will not be made more than one year before the event.

Rental Fees: $250, 1-2 hours; $375, 3 hours; $500, 4 or more hours.

Liability Insurance: Must be purchased. See “Insurance Coverage” below.

Damage Deposit: A damage deposit of $100 is required upon completion and return of rental agreement. It may be refunded in whole or in part, depending on the hall’s condition after use, as assessed by the business manager, and approved by the business manager and pastor. The renter agrees to pay for any property damage over and above the assigned fees.

Accommodations: The parish agrees to provide the hall in clean condition with tables and chairs. Occupancy is 300 with chairs only or 250 with chairs and round tables. Larger groups cannot be accommodated. Setup will be provided if the parish office is notified of the configuration a week prior to the event.

The parish does not provide kitchen utensils, tableware, table covers, dishcloths, towels or dishwashing detergent. The parish allows use of coolers, ice machine, refrigerator, freezer, coffee pots, coffee urns, stove, ovens and warming units. Use of the deep-fat fryers is prohibited. Leftover food must be removed from the premises at the conclusion.

Cleanup: Renter will be responsible for wet mopping any spills, dust mopping the hall and wiping tables and chairs. Trash cans are to be moved to the east kitchen doors. Trash can liners are to be removed from cans, tied and placed outside the kitchen doors on the concrete. Trash can liners should not be overfilled, making them too heavy to be lifted into the dumpster.

Renter is also responsible for kitchen cleanup. Countertops, sinks, ovens, microwaves, appliances and any other items used for food preparation and service are to be cleaned and returned to their storage area. Kitchen floor should be swept and mopped.

Renter is responsible for removing all decorations on day of event.

Proper cleanup is critical to receive deposit refund.

Setup and Deliveries: Renters have hall access for setup before the event. Access should be coordinated with the business manager or maintenance supervisor. Decorations shall be reviewed by business manager. No decorations may be taped, tacked or otherwise attached to walls, windows or hung from the ceiling. Violation of this rule and any damage caused by decoration removal will result in forfeiture of $100 damage deposit. Deliveries should be scheduled when the renter has hall access.

Items for the event should not be scheduled for delivery prior to time renter has hall access. Renter should be present for all setup, deliveries and should act as supervisor to any catering staff. Parish staff is not available to accept deliveries.

Saturday Events: The hall is not available during Masses or other liturgies. On Saturday afternoons, the event must end, with premises vacated, by 4 p.m. For Saturday evening events, the hall will not be available for occupancy prior to the end of 5 p.m. Mass. Renters will be allowed into the hall for setup and decorating earlier in the day. A 7 p.m. start for Saturday evening events is preferred. All evening events must end and premises vacated by midnight.

Alcoholic Beverages: Holy Family expects renters to be vigilant about alcohol abuse. Sale of alcoholic beverages is expressly prohibited, including money given as a donation. No alcoholic beverage is to be served to minors. Renters are expected to be vigilant about alcohol abuse.

Insurance Coverage: Diocesan policy requires that any person or group sponsoring a private party on parish property obtain “special event coverage” liability insurance. Coverage can be obtained from Arthur J. Gallagher Risk Management Services for $125. Coverage must be obtained at least 15 days prior to the event.

Smoking: No smoking is allowed in parish buildings.

We celebrate. We grow. We live our faith.
© Holy Family Catholic Church